This print style prints addresses in a small 2-sided address book made by cutting/folding. Printing is done in two steps. One side of all the pages are printed first, then printing is paused so those same pages can be re-inserted back into the printer for printing the other side. Once both sides of the pages have been printed you cut the pages in half, stack them together, and fold. The result is a compact, double-sided address book. Details on each step are given here:
Step 1) Double Sided Printing:
When you print the small book, 2 passes are performed, so you can print both
sides of each paper. After the first side is printed a message box will be
displayed, saying:
"Take the just printed papers and feed them back into your printer.
Feed the papers so the blank sides can now be printed.
Feed all papers back in the same order as just printed (the first paper printed should be fed into the printer first again). Depending on your printer, you may need to reverse the order of all the pages in order to feed them in the same order again.
Press 'OK' when you are ready to print the back sides of the booklet pages."
At this point you need to re-insert the just printed pages, back into your printer, so the other sides can be printed. Make sure to insert the pages so that the blank side can now be printed. Also, insert the pages, so that they are fed into the printer in the same order they came out. The first page to come out of your printer during the first pass should be the first page to go into your printer on the second pass. The second page that came out should be the second page to go in, etc... Press OK once the papers have been re-inserted.
Step 2) Cut and Fold:
After the second printing pass you must now cut and fold your papers to make
your book. After the second side printing is complete you will see a
message box saying:
"Stack all papers together with the first printed sides on top.
Looking at only the top-right of the 4 printed pages on each paper, you should see pages 1, 3, 5, etc... as you look at each paper in the stack.
Cut the stack of papers along the horizontal dotted line.
Place the stack of pages from the top half on top of the stack from the bottom.
Fold the stack along the vertical dashed line, so that page 1 is in front."
This message explains to take all the pages, and put them into a single stack. The pages should either be in correct order already, or depending on how your printer outputs the pages you may need to reverse the order of all the pages. Each piece of paper has 4 book pages on it. Looking only at the upper/right page, the top piece of paper should have page number 1 in the upper right. Again, looking at only the upper/right page, the second piece of paper should have page 3. The third paper's upper/right should be page 5, etc... Once all the papers are in a single stack, make a single cut along the horizontal dotted line. This leaves 2 stacks of papers, one from the top half, and the other from the bottom half. Take all the papers from the top half and place them on top of the stack of papers from the bottom. Now, just fold the stack of papers in half, along the vertical dashed line. Perform the fold so that page number 1 is in front. Your booklet is now complete. (You may wish to optionally staple the pages together by stapling along the vertical fold line.)
Printing options for the Small Book style printing are set from the Page Setup - Small Book Style dialog. This dialog can be accessed from either the File/Page Setup/Small Book Style... menu command, or from within the Print dialog. The following options are available for small book style printing:
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Paper Size |
Choose the size of the paper you want to print on. |
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Paper Source |
Select which paper tray the paper you want to print on is located. |
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Fonts - Title... |
Choose the font and color for the title. The title is optional text printed on the top of each page. A sample of how the title text will appear is shown to the right of this button. |
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Fonts - Alphabet... |
Choose the font and color for the alphabet headings. The alphabet headings are printed at the beginning of each new alphabet section. |
|
Fonts - Name... |
Choose the font and color for the contact names. |
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Fonts - Body... |
Choose the font and color for each contact's body section. The body section prints all the selected fields for each contact. Choose which fields are printed in the body section with the "Print Body Fields..." button. |
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Fonts - Footer... |
Choose the font and color for the footer. The footer is optionally printed at the bottom of each page. |
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Size (inches) |
Enter the desired width and height of the book. The maximum size is limited by the selected paper size. Each paper must fit 2 book pages across and 2 book pages down (a total of 4 pages per paper). |
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Orientation |
Choose Portrait or Landscape printing. Portrait printing places the longest dimension of the paper vertically. Landscape printing has the longest dimension of the paper horizontally. |
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Options - Print Alphabet Headings |
Select this option to print the alphabet headings at the beginning of each new alphabet group. An alphabet group is all of the contacts that begin with the same alpha character (A, B, C, etc...). |
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Options - Shade Contact Name |
Select this option to shade the background of each contact's name. Choose the Color... button to specify the color to use for shading. |
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Options - Line Between Contacts |
Select this option to draw a horizontal line between each contact. Choose the Color... button to specify the line color. |
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Options - Print Body Fields |
Choose which fields to print, and their order, in the body section for each contact. (more info) |
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Options - Print Title |
Select this option to print titles. Press the "..." button here to customize the title contents. |
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Options - Print Footer |
Select this option to print footers. Press the "..." button here to customize the footer contents. |
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Options - Page Break Between Alphabet Groups |
Select this option to start each alphabet group on a new page. An alphabet group is all of the contacts that begin with the same alpha character (A, B, C, etc...). |
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Options - Compact Format |
Select this option to print any phone numbers along the right side, so less vertical space is used. Field labels are also shortened when using this option. |